Settlements Analyst

Main Purpose:
Founded in 1993, Trafigura is one of the largest physical commodities trading groups in the world. Trafigura sources, stores, transports and delivers a range of raw materials (including oil and refined products and metals and minerals) to clients around the world. The trading business is supported by industrial and financial assets, including a 72 percent ownership in global oil products storage and distribution company Puma Energy; global terminals, warehousing, and logistics operator Impala Terminals; Trafigura's Mining Group; and the private investment arm Galena Asset Management.

A career at Trafigura offers a gateway to working on some of the most exciting challenges of a constantly evolving world - from helping to optimise supply chains to developing infrastructure and new markets. In a culture that is founded on openness and energy, our people work as part of a multinational, globally connected team and thrive in a fast-paced environment where they can nurture and commercialise bold ideas. Everyone has a voice and is empowered to collaborate across geographies and fields to help craft our business and the wider world. We know the importance and value of diversity in our company, and we invest in attracting, developing and retaining talent from all backgrounds.

As a member of our Global Settlements Team, you will perform periodic settlement of our Counterparties' balances, accurately processing sales invoices and setting up payments for daily cargo movements and services, assisting in month-end reconciliation processes for related Departments.

Knowledge Skills and Abilities, Key Responsibilities:

Knowledge and Skills:Experience working in a team environment.
- Fast learner and comfortable operating in a fast-paced environment.
- Good organization and time management skills.
- Good understanding of Excel is essential.
- Excellent level of English.
Key Responsibilities:
Ensure timely and accurate invoice posting for account payable and account receivable related to cargo and non-cargo expenses and incomeAccount Receivable:Verifying supporting documents against data entry in respective systems, and raising any query to relevant department in case of inconsistent data.
- Monitoring task prompts and reports identifying the Account Receivable to be invoiced (provisional, final, invoice for differential, recharge with external counterparties).
- Capturing and posting sales invoices, credit notes (AR Invoice) for sales and services rendered, recharge to external counterparties.
- Issuing document in conformity with all the details and specific requirements for each transaction and liaising with internal departments in case of claim from buyer related to AR invoice discrepancy.
- Issuing payment order whenever invoice ready to be paid as per contract terms and/or internal.
- Instructions from relevant department, always in accordance with policies and procedures.
- Ensuring Tax invoices are compliant with internal policies and procedures as well as relevant Tax.
Account Payable:
Controlling incoming invoices, credit/debit notes (AP invoice) for cargo and non-cargo from external counterparty are compliant with contractual terms, internal/external regulations and tax requirements.-
- Matching payable estimates / purchase orders to invoices in respective systems associated to the corresponding transaction.
- Posting AP invoices, related to cargo and trade expenses, to relevant analytical level and/or cost centers by analyzing invoice vs expense and recording entries.
- Liaising with internal departments in case of discrepancies between estimates / purchase order and Invoice.
- Issuing payment order whenever invoice ready to be paid as per contract terms and/or internal instructions from relevant department, always in accordance with policies and procedures.
- Ensuring Tax invoices are compliant with internal policies and procedures as well as relevant Tax jurisdiction.
Debtors and Creditors Management-
- Overseeing the effective collection of company debt and vendor payables
- Taking all necessary actions to collect any outstanding amount and ensuring that contractual payment terms are followed
- Liaising with counterparty to ensure timely cash collection (obtain swift copy as cash forecast evidence)
- Setting up a system of reminders and statements to press for payment in a professional but forceful way
- Processing and generating reminder letters and monthly statements to counterparties
- Monitoring Aged reports, Creditor/Debtor balances in relevant systems, consolidate positions and take all necessary actions to keep such balances to a minimum
- Updating monitoring system(s) for analysis of outstanding debts, debtor and creditor account balances and identifying those that require actions
- Reporting regularly to internal stakeholders on outstanding accounts
- Replying to internal queries on suspense account
- Providing cash allocation details in accordance with customer remittances and custom