Administrative Coordinator

About Sagan

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions with leading American companies.

Our Mission

We aim to help individuals avoid bad deals in small business by providing advice and guidance on transactions and helping people obtain financing for these transactions.

Position Overview

We are seeking a proactive and detail-oriented Administrative Coordinator - Client Liaison to be the face of client interactions while providing crucial administrative and strategic support to our management team. This role demands exceptional organizational skills, excellent communication abilities, and the capability to manage workflows efficiently.

Key Responsibilities

• Client Relations:
  • Serve as the welcoming first point of contact for clients via phone, email, and other platforms.
  • Respond promptly to client inquiries, including providing quotes and follow-ups.

Scheduling & Coordination:

• Manage schedules for field resources and internal team members.
• Organize and prioritize the owners calendar.

Administrative Support:

• Maintain and improve workflows using Nimble (CRM) and other tools.
• Assist with promotional campaigns, workflow enhancements, and process documentation.

Project Management:

• Lead or support the implementation of new tools, processes, and procedures.
• Take ownership of internal processes and provide guidance to other team members.

Finance Support:

• Handle minor bookkeeping tasks, including creating invoices and processing payments.

Qualifications:

• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word).
• Familiarity with Gmail, Google Calendar, and CRM systems (Nimble preferred).
• High proficiency in written and spoken English, with excellent proofreading skills.
• Strong organizational skills and ability to work independently.
• Friendly and professional demeanor with trustworthiness to handle confidential information.

Preferred Skills:

• Experience with small businesses, either as an employee, owner, or family member.
• Prior experience as a virtual assistant.
• A business degree or equivalent experience is a plus.

Benefits:

• Full-time salaried position with competitive pay ($2500 USD per month).
• Flexible working hours and remote work options.
• Generous time-off package, including vacation days, holiday shutdown, and statutory holidays.
• Opportunities for professional growth within a purpose-driven organization.