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Executive Assistant

hace 2 semanas

Montevideo, Uruguay Jules A tiempo completo

Hi there We are Jules and our client is looking for a **Remote Executive Assistant.**

**Note to Applicants**:

- **Application Language**:Please submit your CV in English. Applications submitted in other languages will not be considered.

**About the position**

We are seeking a highly organized and proactive Executive Assistant to support operations in their professional and personal projects. This role requires excellent bilingual skills (Spanish/English), a keen eye for detail, and a strong background in handling administrative tasks efficiently.

**Responsibilities**:

- Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Provide general administrative support, including preparing reports, handling correspondence, and managing files.
- Act as the point of contact between executives and employees or other stakeholders.
- Prepare and edit communications, presentations, and other documents.
- Manage and organize meetings, including agenda preparation, attendee coordination, and minute-taking.
- Handle confidential documents and information with discretion.
- Assist in the preparation of financial statements, budgets, and expense reports.
- Conduct research, collect data, and prepare papers for consideration and presentation by executives.
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
- Use various software, including word processing, spreadsheets, databases, and presentation software to perform tasks.

**Qualifications**:

- 3-5 years of proven experience as a remote executive assistant or in other secretarial positions.
- Full comprehension of office management systems and procedures.
- Proficiency with MS Office, as well as software tools like CRMs and project management platforms.
- Advanced Bilingual language skills (English/Spanish)
- High level of discretion and confidentiality for both business and personal affairs.
- Exceptional interpersonal skills with the ability to work well with people at all levels.
- Outstanding planning, organization, time-management, and leadership abilities.

**_If this opportunity sounds good to you, send us your resume_