Reporting analyst

hace 1 semana

Montevideo Traf, Uruguay Trafigura A tiempo completo

Main purpose

Provide administrative and reporting support to the LATAM Regional Facilities Manager, ensuring accurate consolidation of information, timely reporting, and consistent documentation across the region.

Key Responsibilities

-    Compile and validate monthly Facilities reports, including electricity consumption, office vacancy, costs, etc. 
-    Liaise with Accounting and local teams to ensure accurate and consistent expense reporting across categories (OPEX, CAPEX, Travel, Mobile Phones).
-    Report savings opportunities or optimization actions to increase visibility at ExCom level.
-    Detect inconsistencies or errors in cost data.
-    Support CAPEX project reporting and coordination of small operational activities, ensuring all commissioning documentation is complete, accurate, and properly archived.
-    Assist in compiling requirements for new tools and systems implementations (e.g. Oracle, Security reporting tools, Maintenance Management tools, Request Manager, KPIs dashboards, Lease Management platforms).
-    Prepare localized templates, service scopes, training materials, and guidelines translating or adapting global content to fit regional needs when global standards are unavailable.
-    Manage tender processes: consolidate requirements, coordinate timelines, and generate procurement documentation for transparency and audit readiness.
-    Assist local Facilities Managers with information. 
-    Keep Facilities records up to date, including contracts, asset inventories, lease documents, and key compliance files.

Knowledge Skills And Abilities

-    Bachelor degree 
-    Order and accuracy: meticulous with documentation, files, and consistency of information.
-    Ability to consolidate data: gather inputs from different sources, unify them into a clear format, and deliver on time.
-    Strong command of Excel and office tools (Word, PowerPoint; knowledge of systems such as Oracle or SAP is a plus).
-    Intermediate English (reading and writing): required for templates and regional communication.
-    Clear communication and follow-up: someone able to follow up without hesitation, insisting politely to obtain the necessary information.

Soft Skills

-    Detail-oriented, organized, and patient.
-    Does not need to be creative or proactive in driving improvements, but must be reliable in executing and complying with processes.
-    Someone who enjoys a support role and does not seek immediate exposure to decision-making.
 

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